2019 PARENT INFOMRMATION
The following information contains rules, policies and basic camp information that you as a parent will need to be aware of this summer. Please read through this booklet (same content as below) and if you have any questions you may contact any of the staff listed on the bottom of this page.
MISSION: To provide children with a safe and enjoyable camp experience where children can develop skills, form friendships and enhance self-esteem.
PROGRAM FEES: If
you have enrolled in a program with the City of Prior Lake Recreation
Department and have the program listed on your emailed receipt, you have paid in
full. Please also see Late Pick Up
section for fees on late pick up.
REFUNDS: Once you complete registration, it is considered final. If a program registration is canceled by the participant 7 days or more before a program begins the registration fee is refunded minus a $5 processing fee per person per program. NO REFUNDS are given if a cancelation is requested less than 7 days before a program begins, or when the registration fee is $5 or less. Exceptions to this policy are youth and adult trips where a refund deadline is specified on the receipt.
To cancel a registration you must contact our office, (952) 447-9820. If the City cancels a program due to insufficient enrollment, a full refund will be given.
CAMP HOURS: Camp hours vary per program, look carefully at your receipt for program
dates, times and locations. Parents are expected to be on time for pickup promptly when the
program ends. Campers can only be signed in/out during camp
program hours. Early drop off is not permitted. There are additional fees
associated with late pick up, see below.
LATE PICK UP:
If a parent/guardian is not on
time for picking up participants, a late fee will be assessed. After a
10-minute grace period, a $1 fee will be charged per child per minute. If a
parent is 20 minutes late, local law enforcement will be contacted. All fees
must be paid before attending the next day of camp.
CHECK OUT PROCEDURE: To ensure your child’s safety, only authorized
person(s) listed on your child’s registration form (completed at the time of
registration) will be allowed to sign your child out of our programs. All
persons authorized to pick up your child will be required to present an ID or
other verification, until staff becomes familiar with them. The checkout sheet
must be signed daily. Any changes must be made in writing and delivered to
Recreation Staff no later than program check-in and must be delivered by a
parent/guardian.
EMERGENCY CONTACT INFORMATION: When is the last time you
updated your child’s emergency contact information in our system? Make sure you
have yourself and another responsible adult listed on your accounts.
DRESS CODE: Please dress your child appropriately,
keeping in mind the weather and active nature of our program and the fact that
our programs take place outdoors, at all times. It is required to wear shoes at
all times during camp unless directed by staff for swimming. Due to the
physical activities, closed toe shoes are recommended. Watch for email
reminders the week before camp which often notes needs for specific items at
camp, for example; swim suit, towel, long pants.
PERSONAL ITEMS: Children should not bring phones, iPods, iPads, electronic equipment or any other items of value to camp. If your child needs to bring their phone to camp, it MUST be checked in with Rec Leaders when they arrive at camp. The City of Prior Lake is not responsible for any lost, damaged, or stolen items.
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What NOT to bring to camp |
What to bring each day to camp |
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Electronic devices, valuables, cash or toys |
Sunscreen, water bottle, Other items as told in individual camp registration notes or email reminders. |
FOOD: Only when indicated in program notes, should campers bring
food to camp. When asked to bring lunch to a program, make sure the lunch does
not require refrigeration and has your child’s names on it. Eat breakfast/lunch before arriving to camp
unless otherwise noted.
SUNSCREEN: Please apply sunscreen
on your child at home BEFORE attending camp. Campers should bring their own
sunscreen each day. Camp counselors will remind camps to apply and will
supervise the application of sunscreen but are not allowed to apply sunscreen
to campers.
FIELD TRIPS: Some trips
will require a release waiver to be signed, this will be indicated on your
receipt. These can be found on our website under the ‘Forms and Documents’ tab.
Trips often have requirements on what to wear and whether or not lunch is
provided.
CAMPER
EXPECTATIONS: Parents should review with your child(ren) our expectations of
campers to make their time with the program a pleasurable experience. Rules and
expectations will be posted so campers can refer to them. Rules and consequences
will be reviewed regularly.
Campers must remain in the designated program areas.
Campers are expected to exercise respect towards all people, places of business and equipment.
Campers are expected to follow the rules associated with activities and program areas and ask a staff member for clarification, if needed.
Campers are expected to communicate and conduct themselves in an appropriate manner. Threatening words, tones of voice, gestures, foul language, teasing, bullying, harmful physical contact will not be tolerated and are prohibited.
In order for all participants to have a safe and enjoyable experience, all participants must demonstrate appropriate behavior and respect for themselves as well as others. Meeting this expectation will offer all campers and staff the greatest opportunity for success. Campers may be dismissed from camp without a refund if the guidelines within this packet are not followed.
DISCIPLINE: Discipline is handled on a case-by-case, depending on the transgression, up to two warnings are given before a child receives a “time out”. Parents will be notified in writing of any problems we are having with your child. Aggressive behaviors will not be tolerated, even on a first offense, and parents will be called. If your child’s attitude and behavior continually create disruption or that puts the group safety in jeopardy, parents may be asked to come and pick up their child at any time. Campers may be dismissed from camp without a refund.
Send a lunch daily when specified in program notes.
Make sure children have the appropriate dress, sunscreen, and swimwear daily.
Keep the staff informed of any changes or incidents in the home which might result in a change in behavior or attitude.
Parents must sign their child out of the program daily.
Parents must inform office staff of any change of Authorized Pick-Up persons on their child’s account.
Check your email: the week before camp starts you will receive an email with detailed notes about what is needed at camp and important contact information
Please label all personal belongings, a lost and found will be kept for up to two weeks after a program ends. Lost and found items will be held at Prior Lake City Hall.
Staff will take photos during camp, watch for photos to be posted on the City Facebook page at the end of each week – www.facebook.com/cityofpriorlake/
WEATHER HOTLINE: The City of Prior Lake maintains a hotline you can call to hear
a recorded message indicating if programs have been canceled or are running as
scheduled. This hotline is updated at least 30-minutes prior to each program.
The hotline number is 952-447-9825. Please program this number in your phone.
WEATHER CANCELATIONS: The City of Prior Lake monitors the weather and indicates if a program must be canceled. When a program is canceled due to inclement weather, no refund is issued. If a program is canceled BEFORE the program START time all participants will receive an email. If a program is cancelled DURING the program time, all participants will receive a phone call.
PRIOR LAKE RECREATION STAFF CONTACT INFORMATION:
Recreation Manager Recreation Programmer
Angie Barstad Kelsey Coy
abarstad@cityofpriorlake.com kcoy@cityofpriorlake.com
952-447-9822 952-447-9823
Recreation Main Line: 952-447-9820 || recreation@cityofpriorlake.com
Recreation Weather Hotline: 952-447-9825
